PRIVACY POLICY
TRAINRITE FITNESS LIMITED
Effective date: [1 Feb 2026]
Last updated: [16 Feb 2026]
1. Who We Are
TRAINRITE FITNESS LIMITED
Company number: 13337133
Registered office: 14 Market Place, London, England, NW11 6JJ
We are a UK-based fitness and personal training company providing 1:1 training, group training, and online coaching services.
For the purposes of UK data protection law, we are the data controller of your personal data.
If you have any questions about this policy, please contact:
Email: contact@trainritefitness.co.uk
2. What Information We Collect
We may collect and process the following types of personal data:
Information you provide directly:
Name
Email address
Phone number
Information submitted via contact forms
Information submitted when signing up to our newsletter
Health and fitness information (e.g. medical history, injuries, pregnancy status, fitness goals)
Testimonials (where consent has been given)
Information collected automatically:
Basic website analytics data via Squarespace (e.g. pages visited, device type, approximate location)
We do not currently process payments via the website.
3. Special Category Data (Health Information)
As a fitness provider, we may collect health-related information to ensure your safety during training.
This data is classified as special category data under UK GDPR. We process this information:
With your explicit consent, and
For the purpose of ensuring safe and appropriate training
Health information is handled securely and only accessed by authorised personnel.
4. How We Use Your Information
We use your personal data to:
Respond to enquiries
Deliver personal training and coaching services
Assess health and suitability for training
Send newsletters (if you have opted in)
Improve our website and services
Maintain business and client records
We do not sell your personal data.
5. Lawful Basis for Processing
Under UK GDPR, our lawful bases for processing are:
Consent – for newsletters and health information
Contract – where processing is necessary to deliver training services
Legitimate interests – for basic business administration and website analytics
Legal obligation – where required by law
6. How We Store and Protect Your Data
Personal and health information may be stored:
Within secure digital systems
On secure cloud storage platforms
Within separate booking or coaching systems (where applicable)
We take reasonable technical and organisational measures to protect your data from loss, misuse, or unauthorised access.
7. Data Retention
We retain personal data only as long as necessary for:
The delivery of services
Insurance purposes
Legal and regulatory obligations
Health and training records may be retained in line with insurance and professional requirements.
8. Third-Party Services
We use the following platforms:
Squarespace (website hosting & analytics)
External booking systems (current system, with possible future use of Acuity Scheduling)
Potential future payment processors (e.g. Stripe)
Where third-party services are used, they process data in accordance with their own privacy policies.
9. Marketing Communications
If you subscribe to our newsletter, we will send occasional updates or fitness-related information.
You may unsubscribe at any time by clicking the unsubscribe link in any email or contacting us directly.
10. Cookies
Our website uses basic analytics cookies through Squarespace to help us understand visitor behaviour.
You can control cookies through your browser settings.
11. Your Rights
Under UK data protection law, you have the right to:
Access your personal data
Request correction
Request erasure
Restrict processing
Object to processing
Request data portability
Withdraw consent at any time
To exercise your rights, contact [Insert email].
If you are not satisfied, you may lodge a complaint with the Information Commissioner’s Office (ICO): https://ico.org.uk
12. Changes to This Policy
We may update this Privacy Policy from time to time. The latest version will always be available on our website.